MaxFate Private Limited
Address: HN/1 Bhudari, Sonai, Mathura, India, 281206
Email: contact@maxfate.com
Phone: +91-6395181600
Last Updated: 1 November 2024
MaxFate Private Limited (“we,” “us,” or “our”) is committed to responsible data management practices, including retaining personal and business data only as long as necessary to fulfill the purposes of our consulting services and comply with legal requirements. This Data Retention Policy outlines our approach to data storage, retention, and deletion.
1. Purpose of Data Retention
We retain personal and business data to provide consulting services effectively, manage our client relationships, and ensure compliance with legal, regulatory, and business obligations. Data retention helps us:
- Support ongoing consulting engagements.
- Maintain records for client support, business analysis, and future reference.
- Meet statutory and regulatory requirements.
2. Types of Data We Retain
The types of data we may retain include:
- Personal Information: Name, contact information, and business details provided by the client.
- Service Data: Records of consulting sessions, service agreements, and any feedback or communications between MaxFate and the client.
- Transactional Information: Records of payments, invoices, and related financial transactions.
3. Retention Period
Our data retention periods are based on the type of data and the purpose for which it was collected. We retain data as follows:
- Client Data: Retained for the duration of our consulting engagement and up to five years after the end of the engagement, unless a longer retention period is required by law.
- Financial Records: Retained for a minimum of seven years to comply with tax and accounting regulations.
- Email and Communication Records: Retained for the duration of the client relationship and for up to five years after the last interaction.
If retention beyond these periods is necessary for legal, regulatory, or business purposes, we may retain data as required.
4. Data Deletion and Disposal
At the end of the retention period, we securely delete or anonymize the data to protect client confidentiality and comply with data protection standards. Our deletion practices include:
- Digital Data: Permanently deleted from databases and systems, with backup copies also purged according to our data destruction protocols.
- Physical Data: Any physical records are securely shredded and disposed of.
5. Client Rights and Data Requests
Clients have the right to access, update, or request the deletion of their personal data within the limits of our data retention policies. To request data access or deletion, please contact us at contact@maxfate.com.
- Access Requests: We respond to data access requests within a reasonable timeframe, typically within 30 days.
- Deletion Requests: Clients may request data deletion at the end of our engagement or under special circumstances. However, some data may be retained if required by law or necessary for legitimate business purposes.
6. Data Security
We implement appropriate security measures to protect retained data from unauthorized access, alteration, or disclosure. This includes encryption, access controls, and secure data storage solutions.
7. Policy Updates
This Data Retention Policy may be updated periodically to reflect changes in our data management practices or legal requirements. We will notify clients of significant updates, and the latest version will always be available on our website.
8. Contact Us
For questions regarding this Data Retention Policy or to make a data-related request, please reach out:
Email: contact@maxfate.com
Phone: +91-6395181600